The Group Executive Committee The Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of their appointment. Members of the Executive Committee must act collectively as charity trustees of the Scout Group, and in the best interests of its members to: –
- Comply with the Policy, Organisation and Rules of The Scout Association.
- Protect and maintain any property and equipment owned by and/or used by the Group
- Manage the Group finances.
- Provide insurance for people, property and equipment.
- Provide sufficient resources for Scouting to operate. This includes, but is not limited to, supporting recruitment, other adult support, and fundraising activities.
- Promote and support the development of Scouting in the local area.
- Manage and implement the Safety Policy locally
- Ensure that a positive image of Scouting exists in the local community.
- Appoint and manage the operation of any sub Committees, including appointing Chairmen to lead the sub-Committees.
- Ensure that Young People are meaningfully involved in decision making at all levels within the Group.
- The opening, closure and amalgamation of Sections in the Group as necessary.
The Annual General Meeting (AGM) is a compulsory yearly meeting of the Group/District/County Scout Council with important legal aspects and key, mandatory business that must be covered. But that doesn’t mean that it needs to be boring, lengthy or tedious.
Here are a few tips that may help you when organising your next AGM:
- An AGM needs to be advertised in plenty of time before the scheduled date to ensure full attendance
- Try holding the AGM in combination with another event e.g. a presentation evening, family camp or summer barbeque
- Include videos, slide shows or photo montages of the events that have taken place in the Group, District or County over the past year
- Allow social time before and after the event so that people can get to know each other
- Get young people involved – it’s great for parents to get to see what their children have been doing
- Keep the meeting focused and allow around 30 minutes for the key business
- Make sure that discussions don’t digress from items scheduled on the agenda
- Invite members of the community who might be affected by or interested in Scouting
- Ask people to contribute to the agenda to avoid ‘any other business’
Section Leaders and the Executive Committee
All Section Leaders (i.e. individuals holding a Beaver Scout Leader, Cub Scout Leader or Scout Leader role) need to indicate to the Group AGM that they wish to sit on the Executive Committee as an ex-officio member. This can be done in writing or orally at the AGM.
The Declaration of Intent form can be used by Section Leaders to indicate in writing that they wish to sit on the Executive Committee. Once completed, the form will need to be passed to the Chair of the Executive Committee before the AGM.
Declaration of Intent to act as a member of the Group Executive Committee and a Charity Trustee